# Medicines marketing authorisation: change of ownership

Source: https://www.keypedia.com/records/uk_mhra_guidance/uk-mhra/1943bd07-f772-4871-9e52-3f088d18f518
Type: Detailed Guide
Published: December 18, 2014
Updated: October 2, 2025

> This guidance outlines the mandatory process for transferring Marketing Authorisation (MA) ownership for medicinal products within the United Kingdom, overseen by the Medicines and Healthcare products Regulatory Agency (MHRA). To initiate a Change of Ownership (COA), applicants must first obtain a new product licence (PL) number corresponding to the relevant territory: UK-wide, Great Britain (PLGB), or Northern Ireland (PLNI). Submissions must adhere to electronic Common Technical Document (eCTD) standards and be transmitted via the Central European Systems Platform (CESP) or the MHRA portal. Essential documentation includes an individual application form for each product, a detailed cover letter, and a confirmation letter from the dosage form manufacturer. Furthermore, applicants must provide a cancellation letter for the existing licence, a declaration of marketing status, and updated patient information leaflets and labels. Notably, the MHRA prohibits any changes to patient information during this process other than those identifying the new owner and licence number; unauthorised changes will result in invalidation. Regarding safety monitoring, the new owner must update pharmacovigilance system details, including the Qualified Person Responsible for Pharmacovigilance (QPPV), either during the application or within 14 days of the grant. The MHRA typical processing window is 42 days. Failure to respond to validation queries within 10 working days leads to application cancellation and forfeiture of fees. This regulatory framework ensures that the legal responsibility for medicine safety and quality is seamlessly transferred while maintaining accurate public-facing information.

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## Content

You need to apply for a change of ownership to transfer a marketing authorisation ( MA ), also known as a product licence, to a new owner. You can do this as the current or new owner as long as the required documents. Apply to change the ownership of an MA If you are applying for a UK, Great Britain or Northern Ireland licence, you must get a PL number from MHRA Submissions or by emailing PLNumberAllocation@mhra.gov.uk before you submit your application. Please note the following prefixes and their definitions: PL: a product licensed by the MHRA that covers the whole of the UK, coming into effect from 1 January 2025. Please see more information in the following guidance: UK-wide licensing for human medicines - GOV.UK PLNI: a product licensed by the MHRA that covers Northern Ireland (NI) only as the territorial application. PLGB: a product licensed by the MHRA that covers Great Britain (GB) only as the territorial application Complete the change of ownership form and send it via Central European Systems Platform (CESP) with the supporting documents . Applications can also be submitted via the MHRA portal . You will need to register if you haven’t already. You need to follow the eCTD standards when submitting your application. Supporting documents Your Change of Ownership Submission must include: The application form, which must be completed in line with the guidance provided on its pages 4, 5 & 6. Please note that each product must have its own individual application form, however products that currently share the same dossier can be submitted in the same sequence. In such cases include all application forms in the m.1.2 folder of the eCTD structure. A cover letter including all relevant information (present and proposed MAH, present and proposed PL, present and proposed product name, date for the COA grant, date for the existing licence cancellation, etc). If more than one product is being included in the submission, please mention all of them in the cover letter. Please include the Cover letter in the M.1.0 folder of the eCTD structure. A Letter from Dosage Form Manufacturer(s) (if not the applicant) confirming that they are prepared to manufacture the product on behalf of the proposed MAH. If the manufacturer is not going to be used or no longer exists a declaration should be provided by the proposed MAH that a variation will be submitted to delete the manufacturer(s) once the new licence is granted. Please Include this document in the additional data folder of the eCTD structure A cancellation letter if your submission is via the MHRA portal. The letter stating the date for the cancellation of the license which can be any time from “immediately following the COA grant” or any date up to 6 months from the COA grant. The letter must be signed by authorised signatory of the current MAH. Please note that if your submission is via the MHRA Submissions Portal the cancellation date will be included in the application form and therefore a cancellation letter is not mandatory. Please include this document in the additional data folder of the eCTD structure. The Annex 1 – Declaration of marketing status for Change of ownership. Choose the relevant option, enter the PL number (if more than one product is being included in the submission please include all the PL numbers in the “COA PL number” field), the proposed MAH must sign the document. Please include this document in the additional data folder of the eCTD structure. The Patient Information (PI) - leaflet and label - updating the MAH details and PL number to reflect the change of ownership, logos may be removed and/or replaced by previously authorised logo. No other changes will be accepted and will lead to invalidation of your submission Please ensure to include the PI (either mock-ups and/or QRD version as applicable) in PDF format in the M.1.3 folder of the eCTD structure otherwise your submission will be found invalid. If your product is going to be marketed within to 30 days of the COA grant the label and leaflet must be submitted as mock-ups, however we can only accept mock-ups if the current license has mock-ups approved. If the product is not going to be marketed the following the COA grant the label and leaflet can be submitted either as mock-ups or/and QRD in PDF format. If QRD only is submitted the MAH will have to submit a PIQ application to implement the mock-ups prior to marketing the license. If the current license is not marketed and the current granted PI are in QRD format we will not be able to accept mock-ups during the COA. The applicant must submit QRD version during the COA and submit a PIQ application to implement the mock-ups prior to placing the product in the market. Supporting information Changes to the pharmacovigilance system and/or the UK qualified person responsible for pharmacovigilance (QPPV) may be made as part of the COA application process or may be submitted as a Type IA(IN) variation after the change of ownership has been granted: If you wish to submit the changes to the UK PSMF number (and associated information) for an MA as part of a COA application, a copy of the updated summary of the applicant’s pharmacovigilance system (SPS) must be included under module 1.8.1 of the COA dossier. This update should also include information regarding changes to the UK QPPV details and UK location of the UK PSMF. If you wish to submit the changes to the UK PSMF number (and associated information) after grant of the COA and not as part of the COA dossier, a Type IA(IN) notification containing the updated SPS should be submitted within 14 days after the change of ownership has been granted. Any subsequent changes to the pharmacovigilance system made after the change of ownership is granted must be submitted as either an SPS Update Notification or Type IA(IN) variation to the regulatory authority within 14 days of the change taking effect (see also Guidance on qualified person responsible for pharmacovigilance (QPPV) including pharmacovigilance system master files (PSMF) ). If no changes to the pharmacovigilance system and/or the UK QPPV are anticipated to take place due to the change of ownership, the applicant must nevertheless confirm these details to the MHRA by submitting a copy of the applicable SPS either as part of the COA dossier or via a Type IA(IN) variation within 14 days of COA application grant. Processing time The application can take up to 42 days to process during which we may contact you with a Validation Correction Request (VCR) for information. If you wish to receive electronic communication (eCOMMS) and is not yet registered please send a request to Reference.Data@mhra.gov.uk , including the company details and a suitable email address. If you don’t respond within 10 working days we will cancel your application and you will be charged the full fee. You will need to re-submit your application using a new PL number. You may send the response via the same route of submission you initially submitted your COA. No extensions to the VCR deadline will be provided. You may contact the MHRA by email RIS.NA@mhra.gov.uk if a grant or request for information letter has not been received by the 25th day from the date the application was submitted. MA expiry date The expiry date on the current MA will remain the same when transferred unless it has less than 6 months left where it’s given a minimum period of 6 months. All pending submissions such as a change to an MA (known as a variation) or a renewal application will be transferred over to the new MA . See further information about the sunset clause , under which MA owners must notify MHRA when they intend to market a medicinal product. Email the regulatory information service team ris.na@mhra.gov.uk with any queries.

## Attachments

- [interpretation of directive 2001/83EC on the sunset clause](https://assets.publishing.service.gov.uk/media/5a7df45640f0b6230268835e/Sunset_clause.pdf)
- [Change of ownership form](https://assets.publishing.service.gov.uk/media/68de4ce5c487360cc70ca031/Change_of_ownership_form_with_Orphan_.doc)